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Conferences and offsites
By Experience My India Editorial Team
Destination specialists and licensed local guides
We handle the destination logistics for a conference or company offsite — venue sourcing, delegate accommodation and ground transport — so your team can focus on the agenda itself rather than the travel arrangements around it.
What we handle
- Venue sourcing matched to your delegate count, breakout requirements and budget band
- Delegate accommodation, blocked and coordinated across arrival dates
- Ground transport between airport, hotel and venue
- Local recommendations for offsite activities or an evening programme, if wanted
What sits outside what we do
AV production, catering and the conference content itself are usually best run by your own event partner or in-house team — we focus on getting delegates there, housed and moved around reliably, and can work alongside whoever handles the rest of the production.
Choosing a location
A conference tied to a specific business reason for being in a city works differently from an offsite chosen purely for the setting — tell us which applies and we will source venues accordingly, from city hotels with strong meeting facilities to resort-style offsite locations.
Frequently asked questions
How many delegates can you plan for?
Tell us your delegate count and we will confirm venue options that fit — capacity varies significantly by city and venue type.
Do you provide AV and event production?
Not directly — our focus is venue, accommodation and transport logistics. We can work alongside your existing AV/production partner or point you to one.
Can this be combined with a short leisure add-on for delegates?
Yes — a short city tour or activity before or after the main event is a common add-on; tell us how much spare time delegates have.
Why book with Experience My India
Government-approved operator
Approved by the Ministry of Tourism, Government of India
500+ vetted local guides
35+ destination specialists plan every trip by hand.
Human help, every day
Mon–Sun, 9:00 AM – 9:00 PM IST · +91 73022 65809
No payment until you approve
You receive a written quote first; nothing is charged to start planning.
Plan a trip
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